Notice Tracking

AI hiring notice tracking software

Track candidate notices, delivery proof, and audit-ready records in one workflow.

Notice Tracking helps staffing agencies and high-volume hiring teams manage approved notice templates, delivery events, timestamps, and export-ready evidence without replacing the ATS.

Request Demo See the Workflow
Approved templates Keep approved notice language versioned before anything goes live.
Delivery proof Capture send attempts and provider-returned delivery events in one record.
Audit-ready exports Respond faster with clear PDF and CSV evidence when questions come up.
Operational clarity

Know which notice was sent, when it was sent, and what happened next.

Built for staffing teams

Fits multi-recruiter, multi-client, and multi-jurisdiction hiring workflows.

Narrow by design

Focused on notice records and proof of process, not legal advice or hiring decisions.

The proof gap

Sending the notice is only the beginning. Proving it later is the hard part.

Staffing teams often run candidate communication across an ATS, job boards, sourcing tools, spreadsheets, email, and client-specific workflows. When notice activity is spread across those systems, proving what happened later gets slow and messy.

Notice Tracking gives you one operational record for approved notice versions, candidate references, delivery events, timestamps, responsible users, retention, and export-ready evidence.

How it works

From approved notice template to export-ready proof.

Clear enough for operations teams, structured enough for audit-sensitive recordkeeping.

01

Map notice triggers

Document which hiring tools, workflows, and scenarios create candidate notice requirements.

02

Load routing data

Import only the candidate and workflow details needed to route approved notices correctly.

03

Send approved templates

Preserve the exact template language and version used when a notice is generated.

04

Capture delivery proof

Track send attempts, provider-returned statuses, and responsible-user activity in one record.

05

Export the record

Create clean PDF and CSV evidence packets for internal review, client requests, or audits.

Built for the record you may need later

Build a defensible evidence trail from notice creation to delivery proof.

Notice Tracking stays intentionally focused so teams can keep notice history structured, reviewable, and easy to export when needed.

01

Template version control

Preserve the approved notice language used at the time a notice was generated and sent.

02

Append-only audit logging

Track compliance-relevant events with timestamps, user activity, and a clear operational sequence.

03

Delivery event retention

Keep provider-returned delivery statuses linked to the exact notice and candidate reference.

04

Audit-ready exports

Create evidence packets that are easy to review internally or hand over when proof is requested.

Product boundaries

Focused workflow software, not legal interpretation.

What it does
  • Stores approved notice templates
  • Tracks candidate notice delivery events
  • Retains timestamped workflow history
  • Exports PDF and CSV evidence packets
What it does not do
  • Provide legal advice
  • Determine whether a law applies
  • Audit algorithmic bias
  • Screen, rank, score, or evaluate candidates

Pricing

Plans shaped around notice volume and workflow complexity.

Simple pricing for notice volume, workflow complexity, and retention needs. Annual contracts billed monthly are standard, with annual prepaid and month-to-month options available.

Starter

For a first controlled notice workflow or a smaller agency team.

$299/mo

Annual contract, billed monthly

Included250 notices/mo
Overage$25 per 25
Annual prepaid$3,250/yr
Month-to-month$359/mo
  • Single workspace
  • Limited templates
  • Standard retention
  • Email support
Request Pricing
Recommended

Growth

Best fit for repeatable staffing workflows with moderate notice volume.

$599/mo

Annual contract, billed monthly

Included1,000 notices/mo
Overage$25 per 25
Annual prepaid$6,500/yr
Month-to-month$719/mo
  • Multiple templates
  • Candidate import
  • Evidence exports
  • Expanded workflow organization
Request Demo

Operations

For multi-client or multi-jurisdiction recruiting operations.

$999/mo

Annual contract, billed monthly

Included3,000 notices/mo
Overage$25 per 25
Annual prepaid$10,800/yr
Month-to-month$1,199/mo
  • Role-based review workflow
  • Operational reporting
  • Expanded audit exports
  • Workflow mapping support
Discuss Setup

Scale

For high-volume agencies with larger evidence and retention requirements.

$1,499/mo

Annual contract, billed monthly

Included10,000 notices/mo
Overage$25 per 25
Annual prepaid$16,200/yr
Month-to-month$1,799/mo
  • High-volume notice operations
  • Custom evidence requirements
  • Volume pricing discussion
  • Broader implementation support
Contact Sales

Standard overage pricing is $25 per additional 25 notices across all plans. Custom volume pricing is available for larger programs. Notice Tracking does not provide legal advice or determine whether a notice is legally required.

Readiness checklist

See where your current notice process breaks down.

Review whether your team has a documented process for template approval, candidate routing, delivery tracking, version history, exports, and retention.

Run the Checklist

Checklist review areas

  • Automated hiring tool inventory
  • Approved notice template ownership
  • Candidate routing and timing
  • Delivery status recordkeeping
  • Retention and export process

FAQ

Straight answers about what Notice Tracking does — and what it does not do.

Is Notice Tracking legal advice?

No. Notice Tracking is workflow and recordkeeping software. Customers should confirm notice content and compliance obligations with qualified counsel.

Does Notice Tracking replace our ATS?

No. Notice Tracking sits alongside your existing ATS and focuses on notice routing, delivery tracking, evidence retention, and exports.

Does Notice Tracking make hiring decisions?

No. Notice Tracking does not screen, rank, score, select, reject, or evaluate candidates.

Does the product decide which notice is required?

No. The product supports customer-approved templates and configured workflows. It does not make legal or compliance determinations.

From the Blog

Guidance on AI hiring notices, delivery proof, and audit readiness.

Explore practical articles for staffing agencies and high-volume employers managing candidate notice workflows.

View all articles

Next step

Pick the right starting point.

Request a demo, run the readiness checklist, or send a direct question.

Request Demo

Review the workflow, pricing tier, and implementation fit.

Readiness Checklist

Run a quick review of your current notice process and likely gaps.

Contact

Use this for questions, partner inquiries, or setup conversations.