Document the workflow
Users document the automated hiring tools, notice scenarios, jurisdictions, clients, roles, or workflows that require approved notice handling.
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Compliance operations for candidate notices
Notice Tracking turns approved notice requirements into a controlled operational workflow. It helps teams manage templates, route notices, track delivery events, preserve records, and export evidence.
The operating layer between policy and proof
A policy document does not prove that a candidate received the correct notice. An email inbox does not reliably preserve template version history. An ATS activity note may not contain delivery status or exportable audit evidence. Notice Tracking sits between approved compliance policy and daily recruiting operations.
Approve the template
Administrators approve notice templates before use. Template versions are preserved so teams can show which language was active at the time a notice was generated.
Import limited candidate data
Teams upload only the candidate data required to generate and route the notice.
Generate and send notices
The platform merges approved templates with limited candidate data and routes notices through a transactional email provider.
Record delivery events
Provider-returned statuses such as sent, delivered, bounced, failed, and suppressed are recorded where available.
Preserve event history
Compliance-relevant actions are written to an append-only event log.
Export evidence
Teams can generate PDF packets and CSV exports showing the notice version, candidate reference, delivery activity, timestamps, responsible user, and related event history.
Audit evidence should answer one question
Can you prove what notice was sent, when it was sent, and what record supports it?
Notice Tracking is designed around that question. The platform is not built to replace legal review or recruiting systems. It is built to preserve operational evidence.
Product boundaries
Not legal advice
Notice Tracking does not decide whether a law applies or tell users what legal language to use.
Not a bias audit
The platform does not evaluate hiring models, measure bias, or certify automated decision systems.
Not an ATS replacement
Notice Tracking sits outside the ATS and preserves notice-specific records.
Not broad AI governance
The platform is intentionally narrow: template control, routing, delivery tracking, event records, retention, and exports.
Start with a readiness check.
Review whether your notice workflow is ready to produce operational proof when records are requested.