Document the workflow
Document the automated hiring tools, notice scenarios, jurisdictions, clients, roles, or workflows that require approved notice handling.
Product Tour
Platform for candidate notices
Notice Tracking turns approved notice requirements into a practical workflow your team can actually run. It helps teams manage templates, route notices, track delivery events, preserve records, and export proof when someone asks for it.
The operating layer between policy and proof
A policy document does not prove that a candidate received the correct notice. An inbox rarely preserves the exact version that was sent. An ATS activity note usually is not enough when someone wants the full record. Notice Tracking sits between approved policy and daily recruiting operations so the evidence is already there when it matters.
Most teams do not need another system. They need a clearer record.
When a notice record is missing, incomplete, or hard to retrieve, the problem is usually not the original send. It is the scramble that follows: finding the right template version, piecing together delivery history, and explaining gaps under time pressure. Notice Tracking is built to keep that record organized from the start.
Approve the template
Approve templates before use and preserve the exact version that was active when a notice was generated.
Import limited candidate data
Upload only the candidate data required to generate and route the notice.
Generate and send notices
Merge approved templates with limited candidate data and route notices through a transactional email provider.
Record delivery events
Provider-returned statuses such as sent, delivered, bounced, failed, and suppressed are recorded where available.
Preserve event history
Compliance-relevant actions are written to an append-only event log.
Export evidence
Generate PDF packets and CSV exports showing notice version, candidate reference, delivery activity, timestamps, responsible user, and related event history.
Audit evidence should answer one question
Can you prove what notice was sent, when it was sent, and what record supports it?
Notice Tracking is designed around that question. It is not here to replace legal review or recruiting systems. It is here to preserve the operational evidence your team will wish it had later.
Product boundaries
Not legal advice
Notice Tracking does not decide whether a law applies or tell users what legal language to use.
Not a bias audit
The platform does not evaluate hiring models, measure bias, or certify automated decision systems.
Not an ATS replacement
Notice Tracking sits outside the ATS and preserves notice-specific records.
Not broad AI governance
The platform is intentionally narrow: template control, routing, delivery tracking, event records, retention, and exports.
Want to see how this fits your current stack?
Talk through your tools, jurisdictions, and notice volume before deciding how much workflow support you need.